Company Secretary Basics Pack

Company secretarial work has a reputation for being administrative and dull, which is why it is so often skipped. The cost of skipping it shows up later in due diligence. The moment you raise money, sell the company, or borrow against it, somebody is going to ask for the statutory registers, the board minutes for share allotments, and the written resolutions for material decisions.

What proper company housekeeping looks like

Every UK limited company is required by law to maintain statutory registers and properly document board and shareholder decisions. Failing to keep these records up to date can lead to compliance issues, difficulties with due diligence when seeking investment or selling the business, and potential penalties from Companies House.

I have sat on the buy-side of more than one transaction in which the seller's lawyers had to retroactively fabricate three years’ minutes to close the deal. A modest investment in templates and a habit of using them is much cheaper than a transaction-eve scramble.

This pack gives you the templates and the discipline; using them consistently is on you. It is designed to be straightforward and practical, whether you are a newly incorporated company setting things up for the first time or an established business that has let its corporate administration slip.

Example: a typical scope and fixed fee

For a UK private company with a standard share structure, the typical scope looks like this.

What's included

• Template board minutes for common resolutions (appointing a director, approving a contract, allotting shares)
• Template written resolutions for shareholder decisions
• Template share certificates
• A statutory registers checklist explaining what records you need to keep and how to maintain them
• Brief guidance notes on when and how to use each template

What's outside this scope

• Ongoing company secretarial services
• Companies House filings
• Advice on specific transactions or corporate events
• Tax advice

Fixed fee: £295, no VAT.

How I will approach your matter

Once you have instructed me, I will be in touch within one working day to understand your company structure and tailor the templates accordingly. You will receive a complete set of professionally drafted templates with clear guidance notes, ready to use immediately. If you have questions about how to use them, I am happy to help.

Common questions

Does every company need these?

Yes. Every UK limited company is required by law to maintain statutory registers and properly document board and shareholder decisions. These templates give you a practical way to do that without engaging a company secretary.