AI contracts and AI use policies

AI is in your business, whether or not you approved it

AI use policies and AI contract provisions, for businesses building with AI or buying it. From £850 plus VAT.

Email me about AI in your business

I draft AI use policies and AI contract provisions for UK businesses. An AI use policy with accompanying contract provisions is £1,500 plus VAT in ten working days, and a review of AI terms in a specific contract is £850 plus VAT. I am Geoffrey Caesar, a solicitor of England and Wales admitted in 2008, based in London and acting for businesses across England and Wales.

Two things happened quickly. Your staff started using AI tools, in most cases without asking anybody. And your customers started asking what you do with AI, usually in a procurement questionnaire with a deadline attached.

Standard commercial contracts address none of it. Who owns the output. Whether your confidential information went into somebody's training data. Who is liable when the model is confidently wrong. What happens when your supplier quietly swaps the model underneath the product you bought.

What it costs

  • AI use policy, £1,500 plus VAT. Internal policy plus the accompanying contract provisions. Ten working days.
  • AI provisions in a contract, £850 plus VAT. Review or draft AI-specific terms in a supply or customer agreement.
  • AI supplier review, £850 plus VAT. You are buying an AI product and want to know what you are agreeing to.

If you are drafting a SaaS or technology contract at the same time, the AI provisions are cheaper done together than separately.

What you get

  • An internal AI use policy your staff will actually follow, rather than a document that bans everything and is quietly ignored
  • Contract provisions covering output ownership, training data, confidentiality and liability
  • A defensible position to give customers who ask what your AI governance looks like
  • Review of your AI suppliers' terms, including what they reserve the right to change
  • Practical guidance on what to permit, what to restrict and what to prohibit outright
  • One round of amendments

What is not included

  • Technical AI assurance, model testing or bias auditing
  • Sector-specific regulatory approval
  • Advice on non-UK regulatory regimes beyond flagging where they apply
  • Ongoing regulatory monitoring, which is available on retainer

How long it takes

Ten working days from payment for a policy, five for a contract review. Priority turnaround is usually possible if a customer questionnaire has a deadline.

How to instruct me

  1. Email me. Send any relevant documents, or three or four lines describing the situation and your deadline. You do not need to prepare a brief.
  2. I confirm the scope, the price and the timetable. In writing, usually the same working day, and if a short call would help I will offer one at no charge. I then invoice you, and the work starts once the invoice is paid. Larger pieces of work can be split into milestone payments if that suits you better.
  3. I deliver on the agreed date. With a call or a follow-up exchange included, so you are not paying again to understand the advice.
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The price is fixed in writing before anything starts. It does not move afterwards unless you ask me to do something outside the agreed scope, and I would quote that separately first.

Why instruct me directly

A law firm has premises, partners, support staff, marketing and a compliance department, and every hour it bills has to carry a share of all of it. I have none of that. You are paying for the lawyer and nothing else.

  • Senior attention as standard. The person who reads your contract is the person you emailed. Nothing is delegated to a trainee.
  • In-house and private practice experience. I know what a clause does to a business six months later, not just what it says.
  • No onboarding process. Email, scope, fixed price, invoice, work. There is no client portal to register with and no forms to complete.
  • Better value for the same expertise. Without a firm's overheads, senior time costs less, which is why fixed fees at this level are possible at all.
  • Fixed prices, published. You know the number before you commit. I publish them because cost uncertainty is the main reason businesses do not take advice they need.

Who this is for

  • A customer, insurer or investor has asked what your AI governance looks like
  • Your staff are using AI tools and nobody has checked whether your contracts permit it
  • You are building AI features into a product you sell
  • You are buying an AI product and the supplier's terms are doing a lot of work

Questions I am often asked

How much does an AI use policy cost?

£1,500 plus VAT for an internal AI use policy together with the accompanying contract provisions, delivered in ten working days. Reviewing or drafting AI provisions within a specific contract, or reviewing an AI supplier's terms, is £850 plus VAT.

Is this not premature for a business our size?

It was, two years ago. The trigger now is usually external: a customer questionnaire, an insurer's question, or an investor's due diligence. Businesses that have a straight answer ready move faster than those inventing one under time pressure.

Should we just ban AI internally?

You can, and it will not work. Policies that prohibit everything are ignored, which leaves you with the same risk and no visibility of it. A workable policy distinguishes between tools and use cases and tells people clearly what is permitted.

Who owns what AI produces?

It is genuinely unsettled in places, which is exactly why it should be dealt with expressly in the contract rather than left to a default that may not exist. What matters commercially is that you and your counterparty have written down the same answer.

What is the most common gap you see?

Not liability. It is that nobody has checked whether the business is contractually permitted to put customer data into the AI tools it is already using every day.

Do you use AI in your own practice?

Yes, as a tool, and I write about it. I am accountable for the advice and I hold professional indemnity insurance regardless of what tools produced a first draft. That is the honest position, and it is the one I would want from a supplier.

About me

I am Geoffrey Caesar. I have worked on commercial contracts since 2001, first in industry and then in private practice, so I have sat on both sides of the table: as the in-house lawyer who has to live with the contract, and as the external adviser who drafts it.

  • Solicitor of England and Wales, admitted 2008. SRA ID 483394.
  • Practising as an SRA-regulated freelance solicitor under regulation 10.2(b) of the SRA Authorisation of Individuals Regulations. Practice SRA number 666497.
  • Regulated by the Solicitors Regulation Authority and authorised to provide all legal services, including reserved legal activities.
  • Called to the Bar by Gray's Inn in 2005.
  • Working on commercial contracts since 2001, in-house and in private practice.
  • Based in London, acting for businesses across England and Wales.
  • Professional indemnity insurance in place with a limit of £1,000,000 for each claim, with defence costs in addition. Details on request.
  • I do not hold client money.

Two things you should know about instructing a freelance solicitor rather than a law firm. My professional indemnity insurance is not on the SRA's minimum terms and conditions; alternative arrangements are in place instead, and I will give you the details on request. And you can still apply to the SRA Compensation Fund for losses caused by dishonesty or a failure to account for money. Everything else, including the Code of Conduct, the SRA Principles and the Legal Ombudsman, applies to me exactly as it applies to any other solicitor.

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Send me any relevant documents or a short description of the problem. I will reply with a fixed price and a date, usually the same working day.
Email me

Last reviewed: September 2026. Email geoffrey@caesar.co.uk.