AI contracts and AI use policies

I draft AI use policies and AI contract provisions for UK businesses. An AI use policy with accompanying contract provisions is £995, and a review of AI terms in a specific contract is £595, each in five working days. I am Geoffrey Caesar, a solicitor of England and Wales admitted in 2008, acting for businesses across England and Wales.

Two things happened quickly. Your staff started using AI tools, in most cases without asking anybody. And your customers started asking what you do with AI, usually in a procurement questionnaire with a deadline attached.

Standard commercial contracts address none of it. Who owns the output. Whether your confidential information went into somebody's training data. Who is liable when the model is confidently wrong. What happens when your supplier quietly swaps the model underneath the product you bought.

What it costs

AI use policy, £995. Internal policy plus the accompanying contract provisions. Five working days.

AI provisions in a contract, £595. Review or draft AI-specific terms in a supply or customer agreement. Five working days.

AI supplier review, £595. You are buying an AI product and want to know what you are agreeing to. Five working days.

If you are having a SaaS or technology contract drafted at the same time, the AI provisions are built into it and you do not need to buy them separately.

Email me at geoffrey@caesar.co.uk with what you need and any documents, and I will confirm the scope and the fee in writing, usually the same working day.

What you get

• An internal AI use policy your staff will follow, rather than a document that bans everything and is quietly ignored
• Contract provisions covering output ownership, training data, confidentiality and liability
• A defensible position to give customers who ask what your AI governance looks like
• Review of your AI suppliers' terms, including what they reserve the right to change
• Practical guidance on what to permit, what to restrict and what to prohibit outright
• One round of amendments

What is not included

• Technical AI assurance, model testing or bias auditing
• Sector-specific regulatory approval
• Advice on non-UK regulatory regimes beyond flagging where they apply
• Ongoing regulatory monitoring

How long it takes

Five working days from payment, for a policy or a contract review. If a customer questionnaire has a deadline, add priority turnaround for £395.

How to instruct me

1. Email me. Send me what you need, with any documents, in whatever format you have them.
2. I confirm the scope and the fee. Usually the same working day, in writing. If a call would help before you decide, I will offer one at no charge. Once you confirm, I complete my checks and send my invoice.
3. I start work as soon as payment is received. I will be in touch if I need anything further, and I deliver on the stated turnaround, counted from the day I have everything I need.

Why instruct me directly

You deal with one senior lawyer from first email to final document. The work is done personally, the contact is direct, and the price is published before you ever get in touch.

• Senior attention as standard. I handle your matter throughout. Nothing is delegated to a trainee.
• In-house and private practice experience. I know what a clause does to a business six months later, not just what it says.
• Onboarding that takes one email. Email me, send the documents, get the work. There is no client portal to register with; the checks I need to run happen quickly in the background.
• Stated turnarounds, met. Most work is delivered in three to five working days, stated up front, and priority turnaround is there when the clock is against you.
• Fixed prices, published. You know the number before you commit. I publish them because cost uncertainty is the main reason businesses do not take advice they need.

Who this is for

• A customer, insurer or investor has asked what your AI governance looks like
• Your staff are using AI tools and nobody has checked whether your contracts permit it
• You are building AI features into a product you sell
• You are buying an AI product and the supplier's terms are doing a lot of work

Questions I am often asked

How much does an AI use policy cost?

£995 for an internal AI use policy together with the accompanying contract provisions, delivered in five working days. Reviewing or drafting AI provisions within a specific contract, or reviewing an AI supplier's terms, is £595, also in five working days.

Is this not premature for a business our size?

It was, two years ago. The trigger now is usually external: a customer questionnaire, an insurer's question, or an investor's due diligence. Businesses that have a straight answer ready move faster than those inventing one under time pressure.

Should we just ban AI internally?

You can, and it will not work. Policies that prohibit everything are ignored, which leaves you with the same risk and no visibility of it. A workable policy distinguishes between tools and use cases and tells people clearly what is permitted.

Who owns what AI produces?

It is genuinely unsettled in places, which is exactly why it should be dealt with expressly in the contract rather than left to a default that may not exist. What matters commercially is that you and your counterparty have written down the same answer.

What is the most common gap you see?

Not liability. It is that nobody has checked whether the business is contractually permitted to put customer data into the AI tools it is already using every day.

What if questions come up afterwards?

They usually do. A customer sends a questionnaire, a supplier changes its terms, or staff ask whether a particular use is allowed. If it is a point on the document I have just delivered, ask, and I will tell you whether it falls within the fee. For anything new, email me and I will tell you which fixed-fee service fits, or quote a fixed fee if none does.

About me

I am Geoffrey Caesar. I have worked on commercial contracts since 2001, first in industry and then in private practice, so I have sat on both sides of the table: as the in-house lawyer who has to live with the contract, and as the external adviser who drafts it.

• Solicitor of England and Wales, admitted 2008. SRA ID 483394.
• Practising as an SRA-regulated freelance solicitor under regulation 10.2(b) of the SRA Authorisation of Individuals Regulations. Practice SRA number 666497.
• Regulated by the Solicitors Regulation Authority and authorised to provide all legal services, including reserved legal activities.
• Called to the Bar by Gray's Inn in 2005.
• Working on commercial contracts since 2001, in-house and in private practice.
• Acting for businesses across England and Wales.
• Professional indemnity insurance in place with a limit of £1,000,000 for each claim, with defence costs in addition. Details on request.
• I do not hold client money.

Two things you should know about instructing a freelance solicitor rather than a law firm. My professional indemnity insurance is not on the SRA's minimum terms and conditions; alternative arrangements are in place instead, and I will give you the details on request. And you can still apply to the SRA Compensation Fund for losses caused by dishonesty or a failure to account for money. Everything else, including the Code of Conduct, the SRA Principles and the Legal Ombudsman, applies to me exactly as it applies to any other solicitor.

Related services

• SaaS and technology contracts, £995
• Data protection agreements and privacy terms, £795

Last reviewed: October 2026. Email geoffrey@caesar.co.uk.