Company documents
Company decisions, properly recorded
Email meI prepare the documents a private company needs when it changes its constitution or who owns its shares: new or amended articles of association, share issues and transfers, and share buybacks, each for a fixed fee. I am Geoffrey Caesar, a solicitor of England and Wales admitted in 2008, acting for businesses across England and Wales.
Most company paperwork is routine until it is not. A share transfer the board never approved, an allotment made without the shareholders' authority, or articles that no longer match how the company runs are the gaps that surface when someone leaves, a bank asks questions or the company is sold. They cost far less to get right at the time than to unpick later.
I prepare the documents and the Companies House forms that go with them. You, or your accountant, file them.
What it costs
New or amended articles of association, £595. Articles drafted for your company, with the special resolution to adopt them. Five working days.
Share issue or transfer documents, £495. Board minutes, shareholder resolutions, the stock transfer form or allotment paperwork, and the Companies House forms prepared for filing. Five working days.
Share buyback documents, £895. The buyback contract, the board and shareholder resolutions, and the Companies House forms for a company buying back its own shares. Five working days.
A shareholders agreement is a separate service: £995, or £1,295 with new articles.
Email me at geoffrey@caesar.co.uk with what you need and any documents, and I will confirm the scope and the fee in writing, usually the same working day.
What you get
- Documents drafted for your company and the decision being made, not a form with the names changed
- The board minutes and shareholder resolutions the decision needs
- The Companies House forms, prepared and ready to file
- A note setting out the steps, who signs what and in what order, and the filing deadlines
- One round of amendments
What is not included
- Filing at Companies House
- Tax advice
- Company valuation
- The sale or purchase of a company or business
- Investment and fundraising documents
- Shareholder disputes
How long it takes
Five working days from the later of payment and my receiving everything I need. For a buyback, the timetable also depends on the company's accounts, because the price is usually paid out of distributable profits.
How to instruct me
- Email me. Send me what you need, with any documents, in whatever format you have them.
- I confirm the scope and the fee. Usually the same working day, in writing. If a call would help before you decide, I will offer one at no charge. Once you confirm, I complete my checks and send my invoice.
- I start work as soon as payment is received. I will be in touch if I need anything further, and I deliver on the stated turnaround, counted from the day I have everything I need.
Why instruct me directly
You deal with one senior lawyer from first email to final document. The work is done personally, the contact is direct, and the price is published before you ever get in touch.
- Senior attention as standard. I handle your matter throughout. Nothing is delegated to a trainee.
- In-house and private practice experience. I know what a clause does to a business six months later, not just what it says.
- Onboarding that takes one email. Email me, send the documents, get the work. There is no client portal to register with; the checks I need to run happen quickly in the background.
- Stated turnarounds, met. Most work is delivered in three to five working days, stated up front, and priority turnaround is there when the clock is against you.
- Fixed prices, published. You know the number before you commit. I publish them because cost uncertainty is the main reason businesses do not take advice they need.
Who this is for
- You are bringing in a new shareholder or moving shares between existing ones
- A shareholder is leaving and the company is buying back their shares
- Your articles are the model articles and no longer fit how the company runs
- Your accountant has asked for the paperwork behind a change at Companies House
Questions I am often asked
How much do company documents cost?
New or amended articles are £595, share issue or transfer documents £495, and share buyback documents £895, each delivered in five working days.
Do we need new articles if we have model articles?
Not always. Model articles work for a company with one shareholder or a simple ownership structure. Once there are several shareholders, restrictions on who shares can be transferred to, different classes of shares, or rights that need to bind the company, articles drafted for the company usually earn their keep. I will tell you which applies before you instruct.
Why does a buyback cost more?
Because the procedure is strict. The Companies Act 2006 sets out how a private company may buy back its own shares, including how the purchase is approved and how it is paid for, and a buyback that misses a step can be void. The documents, and the order in which they are signed, matter more than for most company paperwork.
Do you file the forms at Companies House?
No. I prepare the forms and tell you what needs filing and by when. You, or your accountant, file them, as most companies already do for their annual filings.
What about tax?
Share issues, transfers and buybacks can all have tax consequences, including stamp duty and how a buyback payment is taxed. Tax advice is not included, and your accountant should look at the position before the documents are signed.
What if questions come up afterwards?
They usually do: a shareholder asks what a resolution means, or a further change is needed. If it is a point on the documents I have just delivered, ask, and I will tell you whether it falls within the fee. For anything new, email me and I will tell you which fixed-fee service fits, or quote a fixed fee if none does.
About me
I am Geoffrey Caesar. I have worked on commercial contracts since 2001, first in industry and then in private practice, so I have sat on both sides of the table: as the in-house lawyer who has to live with the contract, and as the external adviser who drafts it.
- Solicitor of England and Wales, admitted 2008. SRA ID 483394.
- Practising as an SRA-regulated freelance solicitor under regulation 10.2(b) of the SRA Authorisation of Individuals Regulations. Practice SRA number 666497.
- Regulated by the Solicitors Regulation Authority and authorised to provide all legal services, including reserved legal activities.
- Called to the Bar by Gray's Inn in 2005.
- Working on commercial contracts since 2001, in-house and in private practice.
- Acting for businesses across England and Wales.
- Professional indemnity insurance in place with a limit of £1,000,000 for each claim, with defence costs in addition. Details on request.
- I do not hold client money.
Two things you should know about instructing a freelance solicitor rather than a law firm. My professional indemnity insurance is not on the SRA's minimum terms and conditions; alternative arrangements are in place instead, and I will give you the details on request. And you can still apply to the SRA Compensation Fund for losses caused by dishonesty or a failure to account for money. Everything else, including the Code of Conduct, the SRA Principles and the Legal Ombudsman, applies to me exactly as it applies to any other solicitor.
Related services
Last reviewed: October 2026. Email geoffrey@caesar.co.uk.