Getting an AI-drafted event contract checked

An event contract produced with an AI drafting tool is written for a US event planner: the client 'indemnifies, defends and holds harmless' the planner, deposits are 'non-refundable under any circumstances', and a 'liquidated damages' schedule applies on cancellation. In England and Wales the client may be a consumer whose rights cannot be excluded, a non-refundable deposit is judged for fairness, and cancellation charges have to reflect loss rather than punish. Acting for the organiser or for the client, I check the contract against English law and the kind of events it will be used for, and return a tracked mark-up with a clean copy and a written explanation of each change. Fixed fee £495; three working days.

Who this is for

Event management companies, wedding and party planners, conference organisers, production companies and their clients in England and Wales using a contract drafted with an AI tool for a single event or a programme of events, whether the client is a business or an individual.

What the review checks in an AI-drafted event contract

Scope, deliverables and the client's responsibilities

The review checks that the services are defined by a schedule (venue sourcing, suppliers, production, staffing, on-the-day management), that the client's responsibilities (budget approval, content, guest lists, timely decisions) are stated, that changes are agreed in writing with their cost, and that the organiser's role in relation to suppliers is clear: agent for the client, or principal contracting with suppliers and recharging. An AI draft leaves the agent or principal question open, and it decides who is liable when a supplier fails.

Deposits and cancellation where the client is a consumer

A consumer client is protected by the Consumer Rights Act 2015, under which a term requiring the consumer to pay a disproportionately high sum on cancellation, or forfeiting a deposit regardless of the reason, may be unfair under Schedule 2 and unenforceable, and a service must be performed with reasonable care and skill under section 49. The review drafts a cancellation scale that reflects the organiser's committed costs and lost opportunity as the date approaches, and a deposit that is retained only to the extent of that loss.

Cancellation, postponement and force majeure

The review defines force majeure narrowly, provides for postponement to a new date before cancellation where possible, states what is refunded and what is retained where the event cannot proceed, and addresses the position under the Law Reform (Frustrated Contracts) Act 1943, so that the parties have agreed the outcome. Where a consumer books an event for a specific date, the cancellation right under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 does not apply by virtue of regulation 28, and the review says so.

Licences, safety and the venue

The review allocates responsibility for the licences the event needs under the Licensing Act 2003, for the event safety plan and risk assessments under the Health and Safety at Work etc. Act 1974, for compliance with the venue's terms, and for insurance, and says who is responsible for guests' conduct and for damage to the venue. An organiser who takes on the client's safety obligations by silence has taken on the liability that goes with them.

Suppliers, third parties and liability

The review checks how supplier failures are dealt with (the organiser's obligation to source a replacement, the client's liability for supplier cancellation charges where the organiser booked as agent), replaces the US hold-harmless clause with an indemnity limited to third-party claims arising from each party's own negligence, and drafts a liability cap and exclusion of consequential loss that is reasonable under the Unfair Contract Terms Act 1977 against a business and does not purport to exclude a consumer's statutory rights.

Payment, intellectual property and the boilerplate

The review checks the fee structure (management fee, percentage of budget, supplier costs at cost), payment stages, interest under the Late Payment of Commercial Debts (Interest) Act 1998 for business clients, ownership of event designs and content under the Copyright, Designs and Patents Act 1988, photography and use of the event for the organiser's marketing, guest data under the UK GDPR, and the closing clauses, where English law and the courts of England and Wales take the place of the US state named in the draft.

What it costs

Review of an AI-drafted contract, £495. One contract, returned as a marked-up Word document with my amendments as tracked changes, a clean version with the changes accepted, and a written explanation of the changes. Three working days from payment.

Buying online forms the engagement on payment. The scope is what the review of an ai-drafted contract page describes, you accept the Terms of Service at checkout, and I email you within four working hours to get started. If you would rather ask something first, email me.

What you get

• Your own Word document returned with every amendment I consider necessary shown as a tracked change, so you can see exactly what I changed and accept or reject each one
• A clean version with every change accepted, ready to send
• Corrections to anything that is wrong as a matter of English law, unenforceable as drafted, or internally inconsistent
• Missing provisions added where the document has left a gap that matters: usually liability, termination, payment, intellectual property or data
• Comments in the margin where a clause is a commercial choice rather than a legal one, so the decision stays yours
• A written explanation of what I have changed and why, by email or as an attachment if it is lengthy, with anything you should think about before sending it out
• Follow-up questions on the mark-up answered by email, included

What is not included

• A full rewrite. This is a review and amendment of your document, not a replacement for it. If the draft is structurally unsuitable for the deal, I will say so and quote separately for drafting it properly
• A second round of amendments after you have changed the document again, which I can quote for
• Negotiating with the other side
• Advice on the law of any jurisdiction other than England and Wales
• Tax, accounting or regulatory advice
• Reviewing a document the other side drafted, which is the contract review service, at the same price

Questions I am often asked

The draft says all deposits are non-refundable in every case. Is that enforceable?

Against a business, if the parties agreed it and it reflects a genuine pre-estimate of loss. Against a consumer, a blanket forfeiture is likely to be an unfair term. The review drafts a cancellation scale tied to the organiser's actual loss.

A supplier we booked for the client cancelled. Who is liable to the client?

If the contract says the organiser books suppliers as the client's agent, the supplier's contract is with the client and the organiser's duty is to find a replacement. If the organiser contracted as principal, the organiser is liable to the client and claims against the supplier. The review makes the agreement say which.

Can the contract make the client responsible for guest damage to the venue?

It can, and it should, because the venue's contract will hold the organiser or the client responsible for damage by guests. The review aligns the event contract with the venue's terms so that the liability lands on the client.

Related guidance and services

• Review of an AI-drafted contract, £495, the service this page describes
• Contract review, £495
• Reviewing a venue hire contract for an event
• Getting an AI-drafted venue hire agreement checked

This page is general guidance for businesses in England and Wales, not advice on your own circumstances. Last reviewed: September 2026. Email geoffrey@caesar.co.uk.